1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearings and Regular Meeting on March 24, 2015

Attachment: 04-16-15 Regular Meeting on 3-24-15.pdf
Attachment: Disciplinary Minutes-2015 March 24.pdf (Confidential Item)

Deputy Superintendent

3. C-3 Bradford County Agreement 2015-2016

Attachment: Bradford County Agreement 2015-2016.pdf

Human Resources

4. C-4 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 4 16 15.pdf

5. C-5 University of North Florida MOU - SPRINT Teachers

Attachment: 2015-2016 UNF - SPRINT MOU.pdf

6. C-6 Reappointments for the 2015-2016 School Year

Attachment: 2015-2016 Reappt. Agenda Section I. Instructional.pdf
Attachment: 2015-2016 Reappt. Agenda Section II. Support.pdf

Instruction

7. C-7 State of Florida Statewide Voluntary Prekindergarten Provider Contract for 2015 Summer VPK and 2015-2016 School Year VPK Program

Attachment: Form OEL-VPK 20PS (Public School) August 2014.pdf
Attachment: Form OEL-VPK 20 VPK Statewide contract August 2014 fillable.pdf
Attachment: Form OEL-VPK 20 VPK Statewide contract August 2014 fillable.pdf

8. C-8 Student Travel

Attachment: April 2015 - Student Travel.pdf

9. C-9 Approve agreement between American Alliance for Innovation Schools LLC (AAIS) and School Board of Clay County

Attachment: Revised AAIS 2015-16 Contract.pdf

10. C-10 Continue training in the Safe Crisis Management Program for ESE employees 2015-16.

11. C-11 Division of Administrative Hearings 2015-16.

12. C-12 Mileage paid to Parents and Group Homes 2015-16.

13. C-13 Thrasher Horne contract for ESE summer training 2015.

Attachment: Thrasher Horne Reservation Agreement July 2015.pdf
Attachment: Thrasher-Horne Addendum.pdf

14. C-14 Tutoring Agreement.

Attachment: Tutoring Agreement no name.pdf

Business Affairs

15. C-15 Warrants and Vouchers for March 2015

Attachment: WARRANTS AND VOUCHERS MAR 2015.pdf

16. C-16 Agreement Between Clay County School Board and Risk Consulting Services, Inc. to Perform the Actuarial Study of our Workers' Compensation, Automobile and General Liability Self-Insurance Claims Fund

Attachment: Actuarial Analysis Email April 16, 2015 Board Mtg.pdf

17. C-17 Monthly Property Report - March, 2015 - Furniture/Equipment

Attachment: Furniture-Equipment Report-March, 15.pdf

18. C-18 Monthly Property Report - March, 2015 - AV Materials

Attachment: Audiovisual Report-March, 15.pdf

19. C-19 Monthly Property Report - March, 2015 - Software

Attachment: Software Report-March, 15.pdf

20. C-20 Monthly Property Report - March, 2015 - Vehicles

Attachment: Vehicles Report-March, 15.pdf

21. C-21 Deletion of Certain Items Report - April, 2015

Attachment: Deletion Report-April, 15.pdf
Attachment: Deletion Report (Attachment)-April, 15.pdf

22. C-22 Bid Renewals April 2015

23. C-23 Bid to Be Awarded April 2015

24. C-24 Budget Amendments for the Month of March, 2015

Attachment: budget cover sheet(impact stmt).pdf
Attachment: Budget Amendments March 2015.pdf

25. C-25 2013-2014 Fiscal Year Audit

Attachment: 2014 clay county dsb.pdf

26. C-26 Monthly Financial Report for March, 2015

Attachment: PAGE 1 MONTHLY FIN-Sum Cash, MAR, 2015.pdf
Attachment: PAGE 2 MONTHLY FIN GREV Mar,2015.pdf
Attachment: PAGE 3 MONTHLY FIN GREXP Mar,2015.pdf
Attachment: PAGE 4 MONTHLY FIN DSREVEXP Mar,2015.pdf
Attachment: PAGE 5 Capital Projects Mar 2015.pdf
Attachment: PAGE 6 Capital Projects By Project Mar,2015.pdf
Attachment: PAGE 7 MONTHLY FIN FOOD SERVICE Mar, 2015.pdf
Attachment: PAGE 8 MONTHLY FIN SPREV42X Mar, 2015.pdf
Attachment: PAGE 9 MONTHLY FIN ARRA-SPREV43X Mar 2015.pdf
Attachment: PAGE 10 MONTHLY FINANCIAL INSURANCE Mar, 2015.pdf

27. C-27 Writeoff Non-sufficient Checks at School

Support Services

28. C-28 Pre-Qualification of Contractors

Attachment: Contractor List 4,16,15.pdf

29. C-29 Deductive Change Order #1 (Direct Purchasing) for Keystone Heights High School Lightning Protection System

Attachment: CO 1 KHH Lightning Protection Sys.pdf

30. C-30 Deductive Change Order #1 (Direct Purchasing) for Orange Park High School Smoke Corridor Building 1

Attachment: CO 1 OPH Smoke Corridor.pdf

31. C-31 Substantial and Final Completion of Keystone Heights High School Lightning Protection System

Attachment: Substantial Completion KHH Lightning Prot Sys.pdf
Attachment: Final Completion KHH Lightning Pro Sys.pdf

32. Adoption of Consent Agenda

Minutes: 

Speaker from the Audience:

• Tracy Butler spoke regarding C-4, Personnel Consent Agenda.  She expressed concern about the teacher turnover rate and for more job security for annual contract teachers.

Motions:
Approve the Consent Agenda with the exception of C-2 that was pulled to Discussion and C-13 that was withdrawn.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

33. Recognize ACE Mentor Program at Orange Park High School

Minutes: 

Chereese Stewart (CTE Director), Kimberly Hansen (from Integrated Construction LLC), and Ted Jahn (the ACE Program Director) all spoke about the ACE Mentor Program at OPHS which was chosen as one of the three CIRT National Design Competition finalists.  Joe DeMarco was recognized for being named a National Exemplary Mentor.

The following ACE students were present for the presentation:

• Destiny Childress
• Violette Otero
• Thomas Glassic
• Michael Nee
• Brian Reed
• Hunter Vatalle
• Kenny Windham

34. Swimming Pen Creek Elementary School Accolades

Minutes: 

Principal Linda Pratt made positive comments about the following activities at SPC and recognized students for their efforts:

Jump Rope For Your Heart

• Alex Anastasia, 6th grade, raised $375
• Hayden Carlyon, 3rd grade, raised $370

Achieve 3000 Reading Gains averaged with most activities on program:

• Anniston Fellows, 6th grade, 145 points growth since January
• Benjamin Farago, 6th grade, 150 points growth since January

 

35. Presentation about SDCC School Libraries

Minutes: Karen Robinson, Instructional Media Services Specialist, gave a visual presentation on school libraries in the district, including size of collections, circulation statistics, and activities and events. April has been designated as School Library Month.

36. Joann Denemark - Teacher Allocation Cuts & Budget

Minutes: 

Speaker from the Audience:

• Brandy Stasiak shared her concerns about the school district. 

Mrs. Denemark reiterated her points from the February and March board meetings and addressed charter schools, teacher allocations and budget cuts.

37. Sylvia Croft - Clay County School District Shines in Spite of Shortage of Funds

Minutes: 

Speaker from the Audience:

• Tracy Butler shared how Clay ranks with average state salaries.

Sylvia Croft spoke about positive advancements in the school district and encouraged parents to get involved by volunteering at schools.

Superintendent

38. D-1 Superintendent's Update

Minutes: 

Superintendent Van Zant clarified misconceptions about teacher cuts.  Mrs. Adams further elaborated on the confusion over FTE counts and the posting of grades in CVA. 

On another topic, Mr. Van Zant announced the district's full accreditation report had been received and Mrs Kornegay shared some of the high points of the report.  One of the recommendations was for the establishment of a District Advisory Committee.  In the next few months the Superintendent will bring a proposed policy with responsibilities and procedures for the committee.   

Deputy Superintendent

39. C-2 Proposed Allocation Changes for 2015-2016 (Pulled by staff)

Attachment: Allocation Summary - April 16, 2015.pdf
Attachment: Updated Allocation Summary - April 16, 2015.pdf
Minutes: Mrs. Adams explained a brief correction on the summary sheet.  The .4 allocation at Tynes Elementary should have been an "add" and not a "delete." 

Motions:
Approve with the noted correction	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

40. D-2 Human Resources Special Actions

Minutes: There were none.

Instruction

41. D-3 Public Hearing to receive public comment and to approve as advertised the adoption of 6-12 Career Technical Education/Agriculture instructional materials

Minutes: Chairman McKinnon opened the public hearing.  With no one being present to speak to the item, the public hearing was closed.

Motions:
Approve the instructional materials adoption of 6-12 Career Technical Education/Agriculture textbooks.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

42. D-4 Public Hearing to approve as advertised amendments to School Board Policy 6GX-10-5.02B, Business Affairs, General Policies, Budget

Attachment: Policy 5.02B, Budgets.pdf
Minutes: Chairman McKinnon opened the public hearing.  With no one being present to speak to the item, the public hearing was closed.

Motions:
Approve the revisions to Policy 5.02B, Business Affairs, Budgets, as advertised.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

43. D-5 Public Hearing to approve as advertised School Board Policy 6GX-10-5.02F, Business Affairs, General Policies, Investment Policy

Attachment: Policy 5.02F, Investment Policy.pdf
Minutes: Chairman McKinnon opened the public hearing.  With no one being present to speak to the item, the public hearing was closed.

Motions:
Approve the revisions to Policy 5.02F, Investment Policy as advertised.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye
Elizabeth Condon	- Aye

44. Speakers

Minutes: 

• Ilah Breen  - student testing
• Renna Lee Paiva - public's right to speak at meetings
• Sandy Damron - contract language and teacher security
• Tony Damron - his wife and teacher cuts
• Keith Nichols - his view of the district's decline
• Travis Christianson - teacher allocations and educational responsibility

45. Comments

Minutes: Superintendent Van Zant announced the need for a special board meeting on May 7, 2015 to review job descriptions.  

46. Comments

Minutes: 

Board Members made positive comments about school events and activities they had attended. 

• Mrs. Studdard and Mrs. Kerekes both expressed their desire to see music and art offered in all schools. 
• Ms. Gilhousen complimented Ms. Kornegay on her commitment in putting together a citizen advisory committee to work with the public. 
• Ms. Condon commented on the limited resources in the Keystone Heights schools but felt the district is succeeding overall in spite of the budget shortfall. 

47. Comments

Minutes: Mr. Sikes reminded the Board of the Executive Session scheduled for April 23, 2015 at 4:00 p.m. in the Business Affairs conference room in Green Cove Springs.